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Adam Scott
Adam Scott

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Guide to Converting PST to PDF without Outlook Comprehensively for Free

You have come to the right site if you're seeking for a solution to convert PST to PDF. This post will teach you how to manually convert PST files to PDFs. Along with this, we'll go through the automated technique utilizing the PST File Converter. It implies that you will find this content to be useful.

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All of your Outlook data items, including attachments, are contained in Outlook PST files. The fact that this file can only be opened using Outlook is a concern. The PST file must be saved as a PDF if someone wishes to distribute an Outlook document while keeping the original contents and formatting. Let's explore some further justifications for using PDF files.

Why Converting PST to PDF Is Vital

PST files should be converted to PDF for a variety of reasons. Below is a discussion of a few of them:

  • In contrast to PST files, PDF files are portable and may be immediately shared with any device.
  • Users can password-protect email communications using the secure PDF format.
  • it is platform-independent and simple to access on any device, including desktop, tablet, mobile, and iPad.
  • Several organizations use the PDF format for presentations since
  • MS Outlook is the only program that can access PST files.

You might understand the importance of employing a PDF file. We must now proceed with the procedure to convert an Outlook data file to a PDF.

How to Create a PDF from a PST File

There are no PST to PDF conversion options in Outlook. However, you may complete this activity using Microsoft Print or Adobe Acrobat. But keep in mind that it calls for a lot of technical expertise. Let's now discuss how to manually save your PST to a PDF file with attachments.

Method 1: Use Adobe Acrobat Pro DC to convert a PST file to a PDF.

You should consider using Adobe Acrobat to complete this work. Users can save emails as PDFs with attachments using this feature. However, it is also fairly expensive.

  • Anyone who can afford it should do so.
  • Open Outlook and choose the ribbon's Adobe PDF tab.
  • You may choose which emails to convert.
  • The chosen messages should be clicked.
  • Make the Create New PDF selection from the drop-down list.

Select the destination path and press the Save button from the new saving tab.

By choosing Append to existing PDF from the drop-down option, you may also preserve the new emails in the older PDF file.

Approach 2: Outlook data file conversion to PDF Making a PDF using Microsoft Print

Any MS Outlook version will work for this assignment. Simply turn on Microsoft Print to PDF and adhere to the guidelines:

  • Select the emails you want to convert from PST to PDF in Outlook.
  • Click the Print button under the File tab.
  • Then, from the drop-down list, choose MS Print to PDF as your printer.
  • Finally, click the Print option and then select a location to store the PDF file.

The manual techniques mentioned above allow you to migrate from PST to PDF with attachments, but they have certain restrictions. So educate yourself on the disadvantages of manual procedures before they cause you difficulty.

Limitations of Manual Techniques

Using manual techniques has a variety of restrictions, some of which are stated below:

  • The manual process takes a while.
  • One email can be converted at a time by users.
  • For non-technical users, it is quite complicated.
  • It takes a long time to complete.

You may use Softaken Outlook PST to PDF Converter, a specialized tool, to prevent such issues. It instantly converts PST to PDF. With only a few clicks, users may batch-convert many PST files. Users may preserve Outlook emails in Adobe PDF format and publish PST files into PDF. Users are also assured that PST data will be converted to PDF format by this. The application supports PST files from all versions of Outlook, including Outlook 2016, 2013, 2010, 2007, and any prior versions. In the utility's free demo, users may convert a few items from PST to PDF format. This approach is suitable for both expert and novice users due to the simplicity of the GUI. Let's now quickly summarize the entire article.

Related Post:- How to Save Outlook Emails as PDF


We have covered both manual and more recent methods of PST to PDF conversion in this article. Along with it, we learn why switching to PDF files is essential. The manual process is, however, quite time- and labor-intensive. On the other hand, the automatic PST to PDF converter is simple to use. Which one you like is up to you to pick. I hope this post is useful to you and that you find the answer here.

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